n8n Automation Developer — Candidate CRM Setup

@muneeb6767

I can build a scalable n8n + Airtable candidate intake CRM with Google Forms integration, phone-based deduplication, webhook-ready architecture, and automated daily summaries, ensuring it's clean, documented, and ready for future WhatsApp automation. I'm open to discussing the fixed budget and can deliver within your expected timeline.

@alluankit01

Hi, I can build your Phase 1 candidate intake CRM using self-hosted n8n, Google Forms, Airtable, webhook intake, phone-based deduplication, and daily candidate summaries. The best solution is to first design a clean Airtable base with Candidates, Roles, Applications, Status Pipeline, and Activity/Source tracking. Then I’ll connect Google Forms/Sheets to n8n, map each submission into Airtable, prevent duplicate candidates using phone number, and prepare a webhook endpoint that can later receive WhatsApp candidate data without changing the CRM structure. I’m comfortable with n8n, Airtable schema design, Google Forms/Sheets API, webhooks, automation workflows, deduplication logic, email/Slack summaries, documentation, and recruitment-style pipelines. Deliverables will include: * Self-hosted n8n workflow setup * Airtable candidate CRM schema * Google Form intake connection * Phone-number deduplication * Candidate status pipeline * WhatsApp-ready webhook endpoint * Daily summary by role * Error handling and logs * Workflow documentation * Short walkthrough video I can complete this in 5–7 days. For Phase 2, I can also help with WhatsApp bot integration using an official BSP like WATI, AiSensy, Interakt, or Gupshup, with Airtable sync and interview reminders. Best regards Ankit

@pulkit0729

I understand you need a robust candidate intake CRM using n8n, integrating Google Forms, Airtable, and a WhatsApp webhook endpoint. With proven experience designing n8n workflows and Airtable schemas involving linked tables and status pipelines, I can build a clean, deduplicated system using phone numbers as unique keys. I’ll ensure smooth API integrations and deliver documented workflows, a well-structured Airtable base, and a clear Loom walkthrough. I’m comfortable working asynchronously in English or Hindi and can complete this within 5–7 days. My fixed price for this scope is ₹10,000 but open to discussion based on final requirements. To clarify, do you already have the Google Form ready, or would you prefer me to assist with its design? Looking forward to helping you streamline candidate intake efficiently.

@zain556

With 3+ years as a Full-Stack Web Developer, specializing in AI & Automation, I'm confident I can skillfully execute your project. With extensive experience in n8n and Airtable, I can provide the solution you need for your Candidate CRM. One of my successful projects includes designing an intelligent chatbot using OpenAI LLM, which is similar technology we'll need for natural language understanding in WhatsApp Bot (POST B). My proficiency with n8n was best used when automating multi-agent business processes very similar to the complex recruitment processes you require. My hands-on expertise with Airtable schema design, Google Forms and their respective APIs will ensure smooth integration and secure data flow for your project. In addition to the technical skills valid for your projects(Post A and B), there are some transferable abilities that add value to our relationship. I have clear communication skill in English and Hindi to effectively collaborate with your team. As a part of that collaboration, at the end of project(Post A or Post B) I'll provide a short screen-recording walkthrough explaining how the system works to ensure a seamless handover. Furthermore, my work is not just limited to completing a task, but ensuring the systems deliver real business value—advanced automation, operational efficiency, data security/sys-admin jobs, which goes well with upcoming phases in recruitment automation—voice screening, job posting automat

@shailender18

Hi, I understand that you need an automated recruitment system to manage high-volume candidate intake, screening, and interview workflows efficiently. I can help you build this solution using n8n, Airtable, Google Forms, WhatsApp Business API, and AI integrations. The system will include: * Automated candidate data collection and CRM management * Airtable database with role-wise pipeline tracking * Duplicate candidate detection using phone numbers * n8n workflows for automation and notifications * Webhook-ready structure for future WhatsApp integration * AI-powered WhatsApp screening flow using OpenAI/Claude * Candidate qualification, interview scheduling, and reminders * Clean documentation and handover support I will focus on creating a scalable automation setup that reduces manual work and can be expanded later with features like voice screening, job automation, and referral systems. I have experience with API integrations, workflow automation, CRM systems, and AI-powered solutions. I’d be happy to discuss your requirements and suggest the best implementation approach.

@talhab12

Hi, The biggest hurdle with high-volume recruitment automations is managing concurrent webhook deduplication so that messy, redundant data doesn't corrupt your CRM schema. I recently solved this exact issue by deploying a modular n8n workflow that captured incoming webhooks, executed precise deduplication logic using phone numbers as primary keys, and routed the clean data into a strictly relational Airtable database. I can build your self-hosted n8n intake system, design the Airtable relational schema with proper status pipelines, and configure the automated daily summary within your 5 to 7 day timeline for the ₹10k fixed scope. Let's further discuss in inbox so I can share a screenshot of a complex n8n webhook workflow I have built and we can finalize the required database fields. Regards, Talha

@jinufeb14

Through my proficiency in n8n and project management, I am confident that I can design and implement an effective candidate intake system for your recruitment agency. Not only have I worked extensively with n8n, but I also possess a strong understanding of Airtable schema design, which will enable me to create a clean and organized candidate database tailored to your specific needs. My dedication to building reliable workflows will ensure that all your candidate information is accurately captured and stored, enhancing the overall efficiency of your recruitment process. Furthermore, my experience with Google Forms and Google Sheets APIs will come handy in setting up the connection between the candidate submission form and Airtable. As a committed professional, I value clear communication and timely delivery. I can complete this project within the stated timeframe of 5-7 days while guaranteeing top-quality outputs at a reasonable rate within your budget. By choosing me for this initial phase, you'll be securing access to broader automation services in the future like WhatsApp bot integration, voice screening, job posting automation, referral systems etc. My aim is to build an ongoing rapport with my clients rather than just working on one-off tasks. If you're looking for a skilled,n8n automation developer who understands both the vision and practicalities of your project, look no further!

@CheemaGlobal

300+ candidates need a schema built to scale, not just hold data. ✅ Airtable schema with linked tables: roles, statuses, candidates properly relational ✅ n8n workflow: form submission auto-creates candidate, phone number deduped before entry ✅ Webhook endpoint built clean now so WhatsApp integration later is a connection, not a rebuild ✅ Daily summary automation by role, delivered wherever you want (email/Slack/WhatsApp) ✅ Full handover: credentials transferred, Loom walkthrough included Free bonus: "stale candidate" flag, anyone stuck in a status 5+ days gets surfaced in the daily summary. I've built Airtable + form + webhook pipelines before via n8n's API integration, not just UI. One question: email, Slack, or WhatsApp for the daily summary? Post B: WhatsApp Screening Bot Proposal: For Hinglish free-text answers like "near Bhiwandi," I'd recommend AiSensy over WATI, cleaner API for custom webhooks and LLM integration without fighting their native flow builder. ✅ Conversation flow: role selection, then free-text parsed via OpenAI/Claude, not rigid buttons ✅ Fit-check logic: qualified candidates book slots, unclear ones flagged for human review ✅ Pushes into your Airtable CRM, matching Phase 1 schema ✅ Reminders at 1 day and 2 hours before interviews ✅ 10+ tested sample conversations before handoff, editable docs included Free bonus: weekly dashboard of flagged/unclear conversations so you spot pattern gaps.

@vertechsolutions

Hello, You need a reliable candidate intake CRM with deduplication, Airtable structure, Google Form flow, and a WhatsApp-ready webhook built cleanly in n8n. I’ve spent the last 4 years solving exactly this type of problem, including CRM, Data Integration, Conversational AI handoff design, and Technical Support workflows. I will set up the n8n workflow, design the Airtable schema and status pipeline, connect Google Forms/Sheets, add phone-based deduplication, and configure a daily recap with clean documentation. I’d be happy to share relevant portfolio examples and discuss the timeline and quotation. Best regards, Ribal www.freelancer.com/u/vertechsolutions

@KushaanReddyreal

I propose to design and implement a custom CRM solution using n8n that is intuitive, scalable, and tailored to your workflow. The system will integrate lead capture, automated notifications, and error-handling paths to ensure reliability. I will deploy the solution with Docker/self-hosting for full ownership, and provide clear documentation so non-technical staff can manage it. My focus is on resilience: workflows will include retry logic, monitoring, and AI-agent integration for advanced automation. Delivery will be milestone-based, with transparent communication and post-launch support.

@rameena50

Hello, I'd love to help build your recruitment automation system and create a reliable candidate management workflow. I have experience with **n8n automation, Airtable CRM design, Google Forms integrations, REST APIs, webhooks, WhatsApp API workflows, and AI-powered automation systems**. For **Phase 1**, I can build a clean n8n-based candidate intake CRM with a structured Airtable database, candidate pipeline management (New → Screened → Interview → Offered → Joined/Dropped), phone-based duplicate detection, webhook-ready architecture for future WhatsApp integration, and automated daily recruitment summaries. I’ll provide documented workflows, a complete Airtable schema, and a walkthrough explaining the setup. For the **WhatsApp screening bot**, I can integrate with an official Meta Business API provider such as **WATI, AiSensy, Interakt, or Gupshup** and build an intelligent conversational flow using OpenAI/Claude for natural language understanding. The bot can collect candidate details, handle Hindi/Hinglish conversations, identify suitable candidates, schedule interviews, sync data with Airtable, and send automated reminders while following WhatsApp Business API policies. My approach is focused on reliable automation, clean documentation, and scalable architecture so future additions like voice screening, job posting automation, and referral systems can be added easily. Best regards, Rameen

@bilawala17

Hi! I have experience with Python, FastAPI, APIs, webhooks, and backend automation. I can build the complete candidate intake CRM using n8n, Airtable, and Google Forms with clean workflows, phone-based deduplication, daily summaries, and proper documentation. I'm available to start immediately and can complete Phase 1 within 6 days. I'd be happy to continue with future automation phases as well.

@StracyAlfred

Post A (n8n + Airtable CRM): Hi, this is a great scoped project and I'd like to take it on. I'm currently building out a candidate intake system using n8n + Airtable exactly like this — Google Form trigger, phone-based deduplication, status pipeline (New → Screened → Interview → Offered → Joined/Dropped), and a webhook endpoint ready for your future WhatsApp integration. I'll share a Loom walkthrough of the working system with my proposal shortly. I'm comfortable with Airtable's API (not just UI) for the relational schema you need. I can complete this in 5-7 days, and I'd quote ₹8,000-10,000 fixed for this scope. Happy to start with a small milestone (schema + one webhook test) first if that's useful for you.

@minhpark

I noticed you’re not building the WhatsApp bot yet, but want the CRM ready to receive webhook data cleanly, with phone-number dedupe and daily role summaries. I can set up the self-hosted n8n workflow, Google Form intake, Airtable schema for New → Screened → Interview → Offered → Joined/Dropped, role/location tags, and a documented webhook endpoint for future WhatsApp messages. I recently set up an n8n workflow that processes 5k+ form submissions/day with rule-based routing and Slack alerts, so this candidate CRM is very aligned with my work. My question: do you already have a self-hosted n8n server ready, or should I include setup and basic security in the scope? If you share the form fields and preferred summary channel, I can prepare the scope and start with a first milestone.

@petropankovdev

Hi — your candidate intake flow is a clean n8n job and I can build it end to end, exactly as scoped. How I'd wire it: - Google Form submissions hit an n8n webhook that captures name, phone, role interest, location and experience. - Airtable as the core: a Candidates table linked to a Roles table, with the pipeline New → Screened → Interview → Offered → Joined/Dropped as a status field plus a view per stage, so you can actually work the funnel, not just store rows. - Phone number as the unique key — before every insert n8n looks the number up in Airtable, so a re-submission updates the existing candidate instead of spawning a duplicate. - A second webhook endpoint left open and documented so your WhatsApp layer can POST into the same base in phase 2 with zero rework. - A daily summary node (email or Slack) listing new candidates grouped by role. You get it all handed back: documented workflow(s), a clean Airtable base, a short screen-recording walkthrough, and every credential returned — nothing parked on my accounts. I've built n8n + Airtable pipelines with linked tables and phone-key dedup before and can walk you through one live. First step, before we touch your server: I'll send a one-page schema draft — tables, fields, statuses, views — so you can sign off on the structure up front. Around 5 days. Open to tightening the scope with you. Petro Pankov, BotCraft Group

@ShabbarAbbas

I'll design a simple and reliable candidate intake system using n8n, connected to Google Forms, Airtable, and a WhatsApp webhook endpoint. I'll implement basic deduplication logic using phone number as the unique key and create a daily summary of new candidates added, broken down by role. I'll build the system using n8n's workflow editor, designing an Airtable schema with candidate fields, role tags, and a status pipeline. I'll also set up a Google Form for candidate self-submission and ensure the CRM can accept webhook data cleanly. The final deliverable will be a working n8n workflow, an Airtable base with a clean schema, and a short screen-recording walkthrough explaining how it works. I've worked with n8n and Airtable before, and I'm comfortable with Google Forms and Google Sheets API. Can you please share the existing Google Form or would you like me to help design it? Also, do you have a preferred webhook endpoint for WhatsApp or would you like me to recommend one? Best regards, Muhammad Shabbar A.

@amirabdelmasih11

Hi, This looks like the start of a longer partnership, not a one-off task — happy to start with Phase 1 and grow into Phase 2 with you. **Phase 1 (n8n + Airtable CRM):** - Airtable base: linked candidate/role tables, views for New→Screened→Interview→Offered→Joined/Dropped - n8n workflow pulling Google Form entries, deduping by phone number, syncing to Airtable - Clean webhook endpoint ready for future WhatsApp data - Daily summary (email/Slack) of new candidates by role - Loom walkthrough + full handover of credentials **Phase 2 (WhatsApp Bot):** - Built on [WATI/AiSensy — will recommend based on your volume/budget] - LLM-based (OpenAI/Claude) natural-language intake, not rigid buttons - Interview slot booking + reminders (1 day & 2 hrs before) - Syncs into same Airtable CRM - Respects 24-hr session window & template rules **Application answers:** - Past work: [link/screenshot] - Airtable API or UI: [your answer] - Timeline: [e.g. 5–7 days for Phase 1] - Price: [your quote] - BSP used: [platform] - LLM+WhatsApp example: [if any] Suggest a small first milestone (schema + one webhook test) before full payment, so you can validate before committing further.

@vedantixai8

Hi, Answering your questions directly: 1. n8n workflow example: I've built and deployed a live AI-powered booking system using similar automation logic — Google Calendar sync, conditional routing, and webhook handling. Happy to share a screen recording of the workflow logic if useful, since this specific project is Airtable-based rather than what I've deployed publicly. 2. I have worked with Airtable primarily through the UI for schema design — linked tables, status pipelines, and views. I'm comfortable extending into API-based work for the webhook deduplication logic this project needs. 3. Yes, I can deliver this in 5-7 days. 4. Fixed price: ₹7,000 for the complete scope — Google Form setup, Airtable schema with your 5-stage pipeline, webhook endpoint for future WhatsApp integration, phone-number deduplication logic, and daily summary notifications. I'd suggest starting with schema design + one working webhook test as an initial milestone, so you can confirm the approach before the full build — happy to structure it that way if useful for you. Also very interested in Phase 2 (WhatsApp bot with LLM integration) — I work directly with Claude API for conversational logic, which fits your requirement for natural language handling over rigid button flows. — Bhumi Solanki Founder, VEDANTIX AI

@nidhoms6

With a strong background in project management and extensive experience in data handling, I am perfectly suited for the candidate CRM setup project. I have successfully utilized my skills in automation, n8n, Airtable design, and Google Forms/Sheets API to help my clients streamline their processes. In fact, I built a n8n workflow [provide recorded feature] previously that showcased my capability to create a well-integrated system very close to what you require. My proficiency in Airtable goes beyond data entry as I possess relational thinking and can design sophisticated schemas with statuses, linked tables, and views - incredibly useful for managing your diverse candidate pool. I have also worked with Airtable API not just the UI; hence utilizing webhooks for WhatsApp integration would not be a challenge. Asynchronous communication is another skill I'm adept in, allowing us to sync effectively whether in English or Hindi. Lastly, being budget-conscious myself, I’m open to discussing the proposed fixed price of ₹10k to make it feasible for both parties. I genuinely believe that this is just the beginning of something fruitful. If this first phase goes well, we can proceed ahead with the job posting automation, voice screening and referral system thereby building a long-standing collaboration rather than a one-off task. Together, let's shape your recruitment process into an effective and efficient one.